Lillian M. Ibrahim

Office Management and shorthand speedwriting ability in both (Arabic & English), professional using data processing applications and software computer (i.e. Spread sheets, word processing, outlook express).

Able to work independently with good communicative language skills, build up all correspondences, and pprepares confidential and sensitive documents, (letters, faxes , and emails) with a high linguistic manner in both Arabic / English languages. Ensuring that all are formatted with outstanding quality and prepared according to the office procedures and policy of the company.

Set up and maintain Filing / documentary System with high organizational skills for easy retrieval of documents as needed, and keep correspondence and reports available for reference and efficient operation of the office.

Proactive with ability to priorities and handle multiple tasks in a fast paced environment.

Take and transcribe dictation, type and maintain office records.

Interpersonal Communication skills in dealing with ministries and governmental authorities to expedite solving any discrepancies and/or conflicts that may occur.

Read and screen incoming mails, correspondence and reports; makes preliminary assessment and direct them to the concerned parties.

Coordinating and Controlling the flow of paperwork through the offices.

Customer, Business Oriented trying to solve any conflicts and/or disputes that may occur in a timely peaceful manner.

Performs and Responsible for accurate and timely completion of wide variety of business activities (i.e. office management, minutes of the meeting, presentations, typing, filing, drafting professional correspondences). and handling all administrative tasks that are high confidential and case-sensitive to executives.

Maintaining appointments and meeting schedules, minor priorities and reschedule activities.

Managing the diary of board of directors, and set up daily schedule.

Assisting and making necessary arrangements for the Formal and Informal parties and different occasions as allocated.

Initiate, negotiate work action plans, and annual reporting to the main achieved business, and what is still on the agenda.

Creative at work and bring new thoughts, new ideas to reach the scope of work.

Serving as an Office Receptionist, screens and refers visitors to the appropriate person(s).

Travel arrangements and Itineraries (i.e. Placing flight bookings - hotel reservations - car rental …. etc.) for the VIP’s and other delegations.

Handling Conferences, meetings and events :-

Preparing and arranging for all events (i.e. meetings, conferences, seminars and exhibitions or social events to strengthen business bilateral relations).

Coordinating for meetings and making necessary contacts with all involved parties (all attendees).

Preparing the Agenda of the meetings collects materials for meetings, speeches, and conferences, takes minutes and keeps records of further proceedings as required (i.e. prepare subjects and the main points to be discussed, following up what have been achieved and what is still on the agenda).

Preparing and Distributing minutes of meetings (i.e. recording the main points and following up the work action plans in order to be fully achieved).

Main Interests

Social, Economical, Cultural, and Political approaches & interests, interaction with all events reflecting the right opinion.
Previous Work Experience

More than 10 (ten) years of work experience in a similar positions, 1997 till date, mainly working as an Personal Assistant (PA) to Senior Level Management.

Thought that, I can utilize and demonstrate my previous work experience, to promote and facilitate job assignments. Also, to meet the required criteria of management business administration.

Wishing that these information would meet your kind consideration, and concern.

THANK YOU for your time, I remain with,

Best regards.
Sincerely yours,
Lillian M. Ibrahim
Senior Executive Assistant